University of Wisconsin
School of Medicine and Public Health

Frequently Asked Questions

How do I subscribe to the DOM Financial Updates email list?

The DOM Office of Financial Services uses a Google Group email list for sending updates about financial and administrative topics. 

Send email to subscribe

If you want more detailed information, see UW-Madison Google Workspace - Subscribe to or unsubscribe from a Google Group

What is a UW funding string?

Our UW-Madison Funding String page explains the components that make up a UW funding string.

Where can I find information on Indirect Cost Return policies re: grant funds?

SMPH Fiscal Presentation: Indirect Cost Return Policy Clarifications (PDF, Oct. 2020)

SMPH Policy 30.05: Policy for distribution of salary support, research expenditures and indirect cost return (PDF)

UW-Madison Administrative Policy MBO100: Collaborative Grant Expenditure Policy (PDF)

How do I purchase poster or other printing with UW funds?

Faculty and staff are NOT authorized to directly purchase printing from outside vendors above a cost of $49.99, as the State of Wisconsin has very strict rules relating to printing services imbedded in the constitution, and there are mandatory state contracts through the State Department of Administration.

Printing must be ordered through Digital Printing & Publishing Services (DP&PS, formerly DoIT Printing) or University Marketing (formerly University Communications). This applies to all printing jobs, including quick copy/duplicating and photocopying.

Please visit UW's How to Purchase a Printing or Copying Job page for full policy details.

SMPH Media Solutions is also available for help with services such as graphic design, photography, illustration, and videography.

How do we pay for Board Examinations/Board Prep courses?

Board-related expenses are payable/reimbursable under the UW Health Professional Business Expense Allowance policy.

UW SMPH policy does not permit the payment or reimbursement of any Board-related expenses using UW funds. This includes payments made via Pcard or e-Reimbursement. There are no exceptions and any payments made in error MUST BE REVERSED OR REIMBURSED IMMEDIATELY.
 

What do I do with a check for clinical activity?

Check for patient charges: Send to
UWMF - Patient Business Services
7974 UW Health Court
Middleton, WI 53562
(Campus interdepartmental mail is: 414-BUS)

Check for medical/legal services: Send to
Department of Medicine
Attn: Mickie Dickrell
310 N. Midvale Blvd., Suite 302
Madison, WI 53705
 

How do medical staff dues to other hospitals get processed?

The answer depends on whether you are assigned to do business for the Department of Medicine or for UW Health:

Department of Medicine: The dues should be processed as a division operating expense. Give the notice to your division administrator for processing. Be sure to sign the form if it requires your signature.

UW Health: Send the notice to Sandy Ruef (608) 265-5560 or Roseanne Hepner (608) 890-9962; 301 S. Westfield Rd, Suite 320, Madison, WI 53717
(Campus interdepartmental mail is: 9620 UHC CORP - SUITE 320.)

How do I renew my DEA license?

The DEA grants fee exemptions to employees of the University of Wisconsin-Madison. This includes physicians who have a dual appointment with UW Medical Foundation. This is because UW-Madison employed physicians and other practitioners are State of Wisconsin employees for purposes of their clinical, teaching and research activities. Individuals who are 100% employees of UW Medical Foundation (e.g., UWMF NPs and PAs) are NOT fee exempt.

For further information, please visit the Office of Legal Affairs website, or speak with the attorney on call at 263-7400.

Can I be reimbursed for a license from another state?

UW Health will only reimburse for licenses that are a requirement of a job function. For example: Outreach with Regional Services may require a license from another state.
 
 

 

I need a notary - where can I go for assistance?

DOM has several notaries. Click a name to view contact details - 

Renae Beier, CSC, Cardiovascular Medicine

Kelly Camp, H4/530 CSC, Cardiovascular Medicine

Dannielle Dirienzo, 4214 MFCB, Gastroenterology

Rachel Filipiak, 5275-07C MFCB, Infectious Disease,

Laddie Johnson, K6/510 CSC, Hematology/Oncology

Crystal Weinberger, WIMR, Hematology/Oncology

Jena Yohann, 310 N Midvale Suite 304, Central Admin HR

Who do I go to with other financial questions?

The Accounting Staff page lists the primary areas each person is responsible for.

If you're not sure, please contact us at domfinance@medicine.wisc.edu.