Travel Planning and Policies: UW and UW Health

If you are not sure of the funding for your trip, please contact your Division Administrator to confirm BEFORE booking. Travel booked through the incorrect portal will not be reimbursed.

Travel booking and expense reimbursement requirements differ depending on your funding source: 

• If you are using Professional Funds, follow UW Health guidelines. If you are using grant funding, follow UW–Madison guidelines.
• UW purchasing cards (p-cards) may NOT be used to pay for UW Health reservations. UW Health credit cards may NOT be used to pay for UW–Madison reservations.

For international travel, you must obtain a letter of support from the chair indicating that the purpose of the trip is work-related before booking. 

Contact Julie Hyland with your expected travel location, dates, purpose, and funding source (be sure to confirm funds are available prior to request) to begin this process. UW also requires enrolling in CISI International Health Insurance, which will be reimbursable as a travel expense.

• Annual clinical obligations must still be met – international travel is not a valid reason for not meeting clinical obligations.
• Leave reporting should be discussed in advance with Division leadership
• The Department of Medicine does not fund mission-type work (Doctors without Borders, etc) and this would need to be done with personal time and funds.

For unusual situations or specific travel policy questions, please contact domtravel@medicine.wisc.edu.