Applications for Department of Medicine Research Funds

(revised November 08, 2016)

DOM Research Committee funds are derived from the Departmental "R&D tax" on clinical income. Applications for DOM Research funds (Bridge or Pilot) are accepted from DOM faculty for the following purposes:

Funding Research Opportunities via the DOM Research Committee

  • Pilot projects - to fund pilot studies for a new research program, requests up to $50,000
  • Scientific conference support or single equipment item

Who should apply?

  • Any junior or senior Principal Investigator with a primary appointment in DOM
  • Applicants on the Scientist Track in DOM with an independent research program separate from their mentor's program may apply for funding for a pilot project

When and how to apply?

  • Application deadlines are: January 15th, April 15th, July 15th and October 15th. Applications are reviewed the following month at the next DOM Research Committee meeting. Once the application is approved, funding will be made available in 1-2 weeks
  • The maximum duration of funding is 12 months.
  • Submit Application for DOM Research funds (Bridge or Pilot) per instructions on form
  • For Scientist Track applicants include: a list of grants submitted or planned submissions, a detailed statement of career goals, an outline of pathway to independence, and a detailed description of how the research plan is different from that of the current PI/Mentor. New or additional mentors are strongly encouraged. A letter of support from each PI(s)/Mentor(s) should be included that addresses in detail a statement of career goals, pathway to independence, and a detailed description of how the research plan is different from that of the current PI/Mentor. It is expected that Scientist Track applicants will pursue independent research that is not an extension of the PI/Mentor

How will applications be reviewed?

  • Applications will be assigned for review by regular and /or ad hoc members. A NIH-like scoring system will be used to evaluate each application. The number of grant requests funded will depend on the score and the availability of funds

Applications are judged on several criteria:

  • Impact, significance and innovation
  • Productivity of the investigator and/or training program
  • Experimental plans and chance for success
  • Likelihood of obtaining new extramural funding
  • Presence of matching funds from other sources (applicant, division, medical school funds, graduate school funds, foundation, etc)

Bridge/GAP Funding -- to assist any investigator during shortfalls in research funding.

Who should apply?

  • This mechanism is for any established DOM investigator who, 1) has a gap in major research funding such as from NIH or another major sponsor, and 2) has submitted or is submitting a revised research application

When and how to apply?

  • Application deadlines are: January 15th, April 15th, July 15th and October 15th. Applications are reviewed the following month at the next DOM Research Committee meeting. Once the application is approved, funding will be made available in 1-2 weeks
  • Submit Application for DOM Research funds (Bridge or Pilot) per instructions on form, including the "pink/review sheets"

 

Full DOM Guidelines for Bridge Funding
(Re-approved 12-2-16 by the Research Committee)

Purpose: The DOM Research Committee will provide one year of Bridge Funding to mid-level and senior investigators to maintain ongoing research efforts. These grants are intended for investigators with a history of external research funding who have submitted a competitive renewal or new grant application that did not achieve a score sufficient for funding.

Eligibility: To be eligible, an applicant must:

  • Be a faculty member in the DOM (primary appointment)
  • Have a prior record of successful funding
  • Have submitted a proposal for grant renewal or a new grant to a federal agency or other major sponsor
  • Have obtained a review score that merits resubmission of the application
  • Will be preparing a first revision of the competitive renewal or new grant to a federal agency or other major sponsor
  • Have insufficient Division, School of Medicine and Public Health or multi-donor (or other) funds to cover shortfall in funding

Proposal:

  • Has been reviewed by an initial review group (IRG or equivalent) from a federal agency or other major sponsor

Requirements: Applicants must comply with the following requirements:

  • Bridging will be limited to the year spanning preparation of the first resubmission. Bridging of time dedicated to preparing a second resubmission will be considered only on an emergency case by case basis
  • If an applicant has other funding, the needs for bridging funds must be justified
  • An applicant is encouraged to seek matching funds to cover additional expenses from the Division but the applicant will not be penalized if additional funding is not obtained
  • Awarded applicants must submit a proposal to an external sponsor for the next available cycle or justify a delay in resubmitting

Review Criteria: Application will be evaluated on these criteria:

  • Is the applicant an investigator with a history of extramural funding?
  • Has the applicant demonstrated an urgent need for bridging funds?
  • Does the external agency's critique, score and/or percentile rank indicate the proposal is meritorious?
  • Does the applicant present a clearly defined plan to address the sponsor's critique?
  • Has the investigator practiced judicious use of prior funding?

Budget: The maximum budget request per project is limited to $75,000 in order to allow that available funds are potentially used in the support of as many investigators as possible.

Allowable costs include:

  • Under appropriate circumstances may also include: animal costs, post-doctoral salaries, lab supplies, and technical salaries
    • The applicant must also document the source of funds for any research expenses that will be incurred during the period of bridging, which are beyond those requested of the Research committee
    • The Division Head must sign the application for bridge funding
    • The Director of any "organization," other than Division, that will contribute to the funding beyond that in the bridging grant must also sign the application for bridge funding

Unallowable costs include:

  • PI salary
  • Travel expenses
  • Administrative salary support
  • Equipment

Application deadlines are: January 15th, April 15th, July 15th and October 15th. Applications are reviewed the following month at the next DOM Research Committee meeting. Once the application is approved, funding will be made available in 1-2 weeks. Applications should be submitted to baw@medicine.wisc.edu.

Awards: The committee will review and evaluate applications and forward their recommendations to the Chair of the DOM. A letter from the Chair of the Research Committee will notify applicants of the decision.

Conditions of Award: If a PI is subsequently funded during the period of the Bridge Grant, the following conditions apply:

  • All remaining monies must be returned to the DOM

Project Period: The project period is one year. Applicants will submit the twelve-month cycle that best fits their research funding needs and that will be reviewed/approved by the review committee. A 1 year extension maybe allowed.

Final Report: A final report is due to the Research Committee at the end of the project period. The report should briefly summarize project activities, outcomes and the plan for future external funding.

Contact: If you have additional questions, contact Betty Weiss at 2-7744 or baw@medicine.wisc.edu.

Funding for Shapiro Summer Research Program Students

The Herman and Gwendolyn Shapiro Summer Research Program supports opportunities for SMPH students to participate in full-time summer research projects under the mentorship of UW faculty members. Projects may be in any area of basic/clinical/translational science, health services research, or global and public health research. Students who have completed their first year of medical school and are in good academic standing may apply for the program. More than 50 projects are funded each summer by the Herman and Gwendolyn Shapiro Summer Research Program.

Funding: The SMPH Shapiro program covers 50% of the total stipend paid to the student during their summer appointment. Mentors are responsible for securing matching funds of approximately $250 per week for the length of the appointment (8-12 weeks). Matching funds will now be offered by the Department of Medicine Research Committee.

To apply for matching funds a copy of the student's application along with a cover letter from the PI in the Department of Medicine must be send to Betty Weiss to baw@medicine.wisc.edu which will be reviewed b y the Research Committee at the next meeting. Funding will be determined by April 20th. Limit of 2 students per PI.

Capital Exercise (In January only)

  • Capital Exercise (CAP EX) Funds are derived from return of a portion of indirect costs returned to DOM from NIH funded projects. CAP EX funds should be expended on capital equipment as mandated by Medical School Rules. Historically, CAP EX funds have been returned proportionately to NIH funded investigators.

When and how to apply?

Salary Match- created to encourage salary recovery on grants

  • Salary recovery from grants is expected of DOM faculty involved in research. A subcommittee of the Research Committee developed a scale system to incentivize and reward research, which was approved by the Executive Committee. Research revenue is used to support research activity. This may in part include supplemental revenues from the Medical School based on the Mission Aligned Management and Allocation (MAMA) research pool. A weighted scale system to incentivize and reward research was previously developed by the Research Committee. This model "credits" PIs for salary recovery.
  • ALL 133 and 144 grants are matched (Exclusive of VA merit awards)
$1 - $20K - 100%
$20K - $40K - 50%
$40K - NIH cap - 25% (NIH cap currently at: $185,100)

When and how to apply?

  • No application is required. This is an annual process done at the departmental level via the faculty compensation plan. If you received salary dollars the salary match will be determined by DOM.

Review Process for DOM Research Committee Applications

  1. One Research Committee member or ad hoc will serve as primary reviewer and present the application to the Research Committee. (Evaluation/Review Form).
  2. Principal review criteria are scientific merit, investigator's career path, potential for future extramural funding, and budget.
  3. The Committee Members will each vote a score. Scoring: (High Impact: 10 = Exceptional, 20 = Outstanding, 30 = Excellent; Moderate Impact: 40 = Very Good, 50 = Good, 60 = Satisfactory; Low Impact: 70 = Fair, 80 = Marginal and 90 = Poor) 51 or greater is not fundable by Research Committee.